Law Firm Office Manager/Bookkeeper

Law Firm Office Manager/Bookkeeper
We are seeking a detail-oriented, experienced, and highly organized Bookkeeper to manage the daily financial operations of our law firm. The ideal candidate will have a solid understanding of accounting principles, preferably within a professional services or legal environment, including knowledge of trust accounting (IOLTA/Trust) rules. This role is critical to maintaining the firm’s financial health, ensuring compliance, and providing accurate financial reports.
Key Responsibilities:
• Financial Record Management: Maintain accurate and up-to-date financial records, including general ledger, accounts payable, accounts receivable, and payroll transactions.
• Trust Accounting (IOLTA/Trust): Manage and reconcile client trust accounts (IOLTA) in strict compliance with Washington State bar regulations. Ensure proper segregation of client funds and accurate tracking of client retainers and disbursements.
• Billing and Collections: Generate and process client invoices (bills) using the firm's legal billing software (Juris), track accounts receivable, and assist with collections efforts as needed.
• Accounts Payable: Process, verify, and pay vendor invoices, expense reports, and firm operating expenses in a timely manner.
• Bank Reconciliations: Perform monthly reconciliation of all operating and trust bank accounts.
• Payroll: Process bi-monthly payroll, manage employee benefits deductions, and ensure compliance with all federal and state payroll tax requirements in coordination with an external payroll service.
• Financial Reporting: Generate monthly, quarterly, and annual financial statements (P&L, Balance Sheet) and custom reports for firm management.
• Expense Management: Monitor and track firm operating expenses, suggesting cost-saving measures when appropriate.
• Compliance & Audit: Assist with year-end financial closing, preparation for tax filings (working with external CPA), and internal/external audits.
• Software Management: Maintain proficiency in and manage the firm’s accounting and billing software (Juris) .
• Maintaining a professional and positive firm work environment by facilitating effective communication and information sharing among professional, paraprofessional management, and support staff.
• Work closely with the Administrative Staff to coordinate office management tasks and ensure operational needs are met.
• Manage facilities management and vendor coordination (tech support, legal research, firm management software, and malpractice insurance).