Finance and Administration Director

Finance and Administration Director
Reports to: Deputy Director
Position Status: Exempt, Salaried; (40 hours/week).
Salary: $100,000/year plus benefits.
Remote/hybrid during COVID-19; Office in St. Paul, MN.
Need to be a Minnesota resident or willing to relocate.
To apply: Submit PDF resume and cover letter to [email protected]. Applications will be considered on a rolling basis, with preference given to applications received by March 20, 2023 – please apply before this date if possible. Include “Finance and Administration Director” in the subject line.

Organizations:
Gender Justice and Gender Justice Action are nonprofit legal, policy and political advocacy organizations based in St. Paul, Minnesota working to advance gender equity through the law. We fight discrimination based on sex, gender, sexual orientation, or gender identity. We represent clients directly in state and federal court and before administrative agencies in impact and strategic litigation cases. In addition to pursuing justice through the legal system, we also advocate for policies that expand gender equity and educate the public about their rights and how to fight gender discrimination. This is an exciting time at Gender Justice and Gender Justice Action as we expand our programs and build our team. We’re a small but mighty organization looking for the newest member of our ambitious, highly-effective, and growing team.

Position Summary:
The Finance and Administration Director is responsible for financial strategy and leadership, budget and financial analytics, program-specific financial management, as well as Human Resource oversight and administration. The Finance and Administration Director must be able to develop strategy as well as execute and deliver on the strategy. The Finance and Administration Director supervises and works collaboratively with accounting contractors and the Operations Manager.

Overall Financial Management
• Serve as financial advisor to recommend and implement financial strategy, controls, policy and procedures.
• Working with the contract accountant, oversee all day-to-day and monthly accounting functions including, but not limited to account payables, account receivables, posting and tracking restricted donations, monthly reconciliations, and preparation of financial statements.
• Participate in board finance committee meetings, presenting financial reports in a clear and transparent manner.
• Coordinate the development of Gender Justice and Gender Justice Action’s annual budget and monitoring the budget-to actual expenses on a monthly basis.
• Manage cash flow including cash flow forecasting.
• Ensure all accounting systems and procedures are in compliance with State, IRS, and other organization and regulatory requirements.
• Research and set appropriate financial allocations between 501(c)3 and 501(c)4 organizations as well as allocate shared expenses among programs.
• Assist in the preparation of the annual external audit and the IRS Form 990.
• Provide strategic planning and forecasting on financial matters, working with the Executive Director, Deputy Director, Treasurer, Board of Directors, and other key staff to analyze current financial performance and project future needs.

Program and Grant Financial Management
• Prepare budgets and financial reports for grant reports and proposals. Track grant-related expenses, budget-to-actual to ensure program staff stay within grant budgets.
• Oversee legal program financials including tracking case-related costs, financial details in retainer and co-counsel agreements, preparing case cost and attorneys’ fees reports and forecasts for legal team and the board, and quarterly case costs reports to clients.
• Support legal team in tracking time for capturing organizational investment in cases and documentation of attorneys’ fees.

Human Resources Management
• In conjunction with the Executive Director and Deputy Director, the Finance and Administration Director will develop, administer and maintain Human Resources policies and procedures and the Employee Handbook.
• Oversee and administer employee payroll and benefits, including overseeing the annual benefit renewal process.
• Oversee and administer the new hire paperwork and onboarding process for all new employees.
• Oversee and administer the employee separation paperwork and process.
• Assist management and employees through workplace employee relations issues as they arise.