Budget Director

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Job location
301 N. Guadalupe St. Suite 101
Santa Fe, 87501
United States
Organization information
Organization name: 
Law Offices of The Public Defender
Street address: 
301 N. Guadalupe St. Suite 101
Santa Fe
New Mexico
Job type: 
Position Description: 

Management and oversight of budget, accounts payable and procurement for the Fiscal Department and supervision of staff.

Essential Functions

Management of, and professional oversight for, the maintenance, review and reconciliation of financial records that meet generally accepted accounting principles and standards and result in sound fiscal management.
Assist the Chief Financial Officer with the annual audit and budgetary compliance.
Assist in budget preparation by compiling necessary information manually or by using computer-based records pertaining to budgets, accounts, inventories and other financial operations; prepares financial information for management.
Track department's general ledger, generate reports, provide analysis of financial data and calculate, compile and report budget projections.
Oversee the department data processing system, analyze and recommend data processing alternatives for efficiency.
Oversee and verify the department’s fiscal records by reviewing documents such as payroll, purchase requisitions, budget and procurement activities.
Track the department’s general ledger; reconcile accounting records and extracts; and compile information from records.
Review transactions for documentation of obligation, payment authorization, timely payment and accurate recording.
Analyze budget by reviewing fund balances and reporting overages and shortages to superiors.
Process annual Budget Adjustment Request (BAR) for government-to-government agreement. Increase or decrease budget authority depending upon funding received.
Identify encumbrances for budget preparation to include realignment based on expenditure patterns and ensure encumbrances for goods are processed and approved in compliance with fiscal policies, codes, regulations, New Mexico law and guidelines.
Coordinate accounts payable activities and purchasing functions.
Confer with vendors.
Audit all litigation and CCLS invoices prior to payment.
Ensure all contracts, leases and agreements are in place by fiscal year start up and ensure this is sufficient budget to cover the fiscal year.
Ensure all LOPD purchases of goods and services, establishing adequate fiscal year budgets and revenue, projections and encumbrances are in place by fiscal year start up.
Supervise and train personnel assigned as the Financial Specialists to ensure the efficient handling of their tasks and responsibilities.
The scope and complexity of responsibilities is well defined and the incumbent has some latitude to change the scope of operations.
Operate within the defined LOPD procedures and clearly defined policies.
Manage resources, operational activities and supervise the work of direct reports to ensure the delivery of financial services for the agency.
Perform other duties as assigned.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Note: An Employee with this classification may be required to perform at an DD level or duties of a lower classification without additional compensation. Employee will be required to show competence in all levels AA through DD.


Minimum Qualifications

Bachelor’s Degree from an accredited college or university in Accounting, Business Administration, Finance, and Public Administration or related field and five (5) years of professional level experience operating within parameters and guidelines directly related to the purpose of the position defined by the agency at the time of recruitment to include three (3) years supervisory experience. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling nine (9) years may substitute for the required education and experience. The hiring manager will designate a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.
Employment Requirements

Must possess and maintain a valid driver's License.
Collective Bargaining: This position is not covered by a collective bargaining agreement.
Default FLSA: Exempt
The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition.
This job advertisement may be used to fill multiple vacancies.
Preference may be given to multilingual applicants fluent in English and other languages.

To apply: 
Equal Opportunity Employer
Salary range: 
$51,500.80 - $80,475.20 Annually
Submission deadline: 
Wednesday, June 29, 2022