RECRUITING FOR 2 POSITIONS
These positions are temporary, full-time, and will end on July 1, 2024.
The Office of Indigent Defense Services in downtown Durham is seeking two (2) qualified individuals to carry out a records digitization project. Duties include: scanning high volumes of both public and confidential records; optimizing scans for digital storage; and organizing and saving to local network drive and/or cloud-based file storage systems. One position will work with and report to the Appellate Defender and may involve some inventory of paper records and require some familiarity with types of records generated in the course of administration of appellate defense representation. The other position will work with IDS Central and report to IDS administrative staff. Full-time preferred (40 hrs./week) but part-time may also be acceptable.
Knowledge, Skills and Abilities / Competencies
Knowledge of: office scanning equipment; network drive and cloud-based storage (especially SharePoint). Some basic background knowledge of the criminal defense process and/or court administration functions would be helpful, especially for the position with the Appellate Defender.
Skill in: proficiency editing in Adobe Pro (especially scanned document organizations); identifying court forms and other legal and administrative documents; organizational skills and attention to detail. Some experience with Access database front-end UI may be helpful.
Ability to: recognize types of administrative and legal documents and match them to guidelines for record retention requirements; keep large volumes of paper records well organized; accurately label digital records and save them to folders with the correct access permissions; prepare paper records for batch scanning (e.g., removing fasteners without losing legibility); learn and internalize procedures quickly, requiring minimal oversight while remaining willing to seek help on edge cases; and maintain confidentiality.
Minimum Education and Experience Requirements
High school graduation or equivalency certificate and one (1) year of experience working with public records, or an equivalent combination of education and experience.