The Oklahoma Indigent Defense System (OIDS) is the statewide public defender agency which provides legal representation to indigent clients throughout the State of Oklahoma, with the exception of Oklahoma and Tulsa counties.
OIDS is currently seeking a full-time Legal Executive Secretary in our Appellate Program, Norman office. The Appellate Program has two Divisions, each based in Norman, providing appellate services to individuals convicted in state court of all varieties of offenses in criminal cases, including those involving the death penalty.
Basic Purpose
The Legal Secretary provides secretarial and administrative support to attorneys within their division. Applicants should be detail oriented and committed to teamwork. Data entry, telephone and filing skills required.
Typical Functions
Copies documents to legal files and for the State.
Files and indexes all documents which come into the Division office.
Generates case reports.
Maintains confidential legal files, case management system and attorney dockets.
Maintains office supplies.
Operates a variety of modern office equipment.
Screens phone calls and receives visitors; provides information or refers to appropriate official; opens, reviews and distributes mail.
Submits conflict cases, expert requests and travel claims.
Tracks due dates for filing appeals and other time-sensitive pleadings.
Level Descriptor
Position will be filled at Levels I - IV, depending on candidate experience.
Benefit Highlights
The Oklahoma Indigent Defense System provides a comprehensive benefits package designed to support our employees and their dependents. Benefits Include:
Generous state paid benefit allowance to help cover insurance premiums
Life/Supplemental Life/Dependent Life/Disability insurance plans
Flexible spending accounts for health care expenses or dependent care
Employee assistance program and health/fitness programs
15 days of vacation and 15 days of sick leave (amounts increase with years of service)
11 paid holidays
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
Method of Application
Interested applicants are encouraged to provide letter of interest and resume with their online application.
All Sources: Applicants without previous state service, with previous state service but not currently employed by a state agency, OR currently in trial period status, must apply through the Workday online External Listings applicant system (State of Oklahoma Careers – https://okgov.wd1.myworkdayjobs.com/okgovjobs).
Current State of Oklahoma Employees: Must apply for open positions through their Workday account: https://www.myworkday.com/wday/authgwy/okgov/login.htmld. After logging into Workday, go to Menu > Careers > Find Jobs – Internal State of Oklahoma.
The Legal Secretary provides secretarial and administrative support to attorneys within their division. Applicants should be detail oriented and committed to teamwork. Data entry, telephone and filing skills required.