CRLA Santa Barbara office is seeking applicants to fill a Full-Time, Regular, Administrative Legal Secretary (ALS) position. This position is available immediately and applicants will be considered until the position is filled. The Administrative Legal Secretary job description is an “extra duties” job description which a Legal Secretary currently holds in addition to the Legal Secretary functions. As a result such clerical is compensated with and additional bonus credit as set forth in Article 45.1.
Duties and Responsibilities:
• Maintains all duties of the Legal Secretary position as described in the Legal Secretary job description;
• Serve as coordinator of the office, training and coordinating the office clerical staff;
• Delegate tasks to other clerical staff; coordinate clerical and litigation support responsibilities;
• Maintain statistical records as required create and produce reports in CMS;
• Administer petty cash and clients' trust accounts;
• Assist in the interviewing and selection of clerical staff;
• Maintain office administrative and personnel files;
• Assure that legal deadlines are met in the processing of legal documents;
• Maintain the court and appointment calendar;
• Order and maintain office equipment and supplies;
• Disseminate information from ALS meetings;
• Maintain of current and archived confidential client files, and arranges for confidential document destruction as directed by the Directing Attorney;
• Coordinate building maintenance;
• Process all office invoices, bills, statements, check requests for payment;
• Assist off-site IT personnel with the local provision of tech support;
• Perform other office duties as assigned, including assisting with the new applicant and client intake process.
• Three (3) years’ experience as legal secretary or equivalent experience providing administrative support in a high stress environment;
• Type 55-60 w.p.m.
• Knowledge of technology not limited to Microsoft Windows, WordPerfect, Microsoft Office Suite, Table of Authorities, Internet, and web based programs and email;
• Excellent written and oral communications skills;
• Knowledge of law office management;
• Excellent written and oral communication skills;
• Ability to learn data entry and to enter information efficiently and correctly into CRLS’s case management system;
• Knowledge of or ability to learn and obtain proficiency in all functions of office equipment such as copiers, facsimile machines and scanners;
• Ability to work independently;
• Ability to work collaboratively with all CRLA staff, clients and community organizations;
• Ability to maintain client confidentiality of personnel and administrative records;
• Fluency in written and oral Spanish required.
E-mail a cover letter and resume to the CRLA Human Resources Department at [email protected]. Include “ALS- Santa Barbara” in the subject line of e-mail.