Performs advanced (senior-level) professional assistance work for the Texas Indigent Defense Commission. Work involves overseeing high-level administrative operations of an agency or division. May assign and/or supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
• Provides administrative and technical assistance to TIDC, including answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing them to the appropriate staff.
• Maintains files and records; develops, coordinates, and maintains record keeping and filing systems.
• Performs data entry.
• Assists in planning meetings and conferences.
• Prepares, edits, and distributes minutes, correspondence, reports, studies, forms, and documents.
• Assists staff with travel requisitions, electronic requisitions for office supplies, other requisition requests.
• Prepares and disseminates information concerning agency programs and services.
• Assists in compiling statistical data and preparing various charts, graphs, and written summaries.
• Reviews forms and applications for completeness of information.
• Responds to inquiries and interprets rules, regulations, policies, and procedures.
• Provides technical guidance and advice on administrative matters to agency executives, management, or other staff.
• Assists in the development of administrative or technical assistance policies and procedures.
• Assists in researching, composing, designing, or editing agency publications.
• Maintains professionalism in the course of work with employees, co-workers, and management.
• Maintains confidentiality when working with sensitive and confidential information.
• Performs related work as assigned and complies with all OCA policies
Minimum Qualifications:
• Graduation from an accredited college or university; may substitute four years of related experience for required education on a year for year basis.
• Two years of high-level administrative or closely related experience.
• Proficiency with word processing and spreadsheet applications is required; including creating statistical tables, charts and graphs.
• Experience using database applications; data entry and running reports.
Preferred Qualifications:
• Bachelor’s degree.
• Executive assistant experience with a State of Texas employer.
• Experience in the judicial branch.
Employment Conditions:
• Operates standard office equipment.
• Performs sedentary office work.
• May be required to move equipment or other materials weighing up to 20 pounds.
• Must sit for extended periods of time.
Note:
The following Military Occupation Specialty (MOS) codes are generally applicable to this position. Applicants must fully complete the summary of military experience applicable to the position to determine if minimum qualifications are met.
15P, AZ, 018, 0111, 8A200
Additional Military Crosswalk information can be accessed at
http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Administ...
Occupation Executive Secretaries and Administrative Assistants
Minimum Experience and Education 6 yrs 0 mos and High School Diploma/GED
- OR -
5 yrs 0 mos and 1 year college, technical or vocational school
- OR -
4 yrs 0 mos and 2 years college, technical or vocational school
- OR -
3 yrs 0 mos and 3+ years college, technical or vocational school
- OR -
2 yrs 0 mos and Bachelors Degree
Submit a complete application through Work In Texas at www.workintexas.com. Applications must be complete, including start and end dates of work experiences. Following a screening of applications, interviews of qualified applicants who have submitted a completed state application will be scheduled. Only applicants interviewed will be notified of their selection or non-selection.
An applicant’s response to the question regarding Former Foster Youth on the state application is optional if you are applying for employment with the Office of Court Administration.
The Office of Court Administration is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services. In compliance with the Americans with Disabilities Act, any request for reasonable accommodations needed during the application process should be communicated to Human Resources. 1-800-RELAY TX (for hearing impaired).
The Office of Court Administration participates in E-Verify and will provide the Social Security Administration, and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.
Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment