CHIEF FINANCIAL OFFICER

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Job location
1441 SANSOM STREET
PHILADELPHIA, PA 19102
United States
Organization information
Organization name: 
DEFENDER ASSN OF PHILADELPHIA
Street address: 
1441 SANSOM STREET
City: 
PHILADELPHIA
State: 
Pennsylvania
ZIP: 
19102
Job type: 
Administrative/Financial
Position Description: 

FLSA Status: Exempt
EEO-1 Code: 11-9199, First/Mid. Offs. & Mgrs., Managers All Other
Salary Grade:
Division/Department: Finance Department
Reports to: Chief Defender
Direct Reports: Finance Department staff

Job Summary
The Chief Financial Officer (CFO) is the member of the Association's Executive Management Team with direct responsibility for the effective and lawful operations of the Association’s accounting and financial activities to include, but not limited to overseeing all activities of the Association's Accounting Department, the development of a financial and operational strategy that is fully supportive of the Association's Mission, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results.

Major Areas of Responsibility
Financial Information
•Oversee the issuance of financial information, including management and oversight of the day to day accounting operations, adhering to GAAP, internal controls, and Federal and State financial requirements and laws. This includes the review or reconciliation of the accounts in the general ledger, including approval, preparation, and review of journal entries
•Oversight of accounts payable, accounts receivable, and payroll to ensure that transactions are compliant, accurate, and timely
•Report financial results to the Chief Defender, board of directors and executive management team
•Research topics related to financial and benefit matters affecting compliance, law, regulations and implement changes
•Develop a reliable cash flow· projection process and reporting mechanism that includes minimum cash threshold to meet operating needs
•Recommend benchmarks against which to measure the performance of company operations.
•Calculate and issue financial and operating metrics
•Manage and/or prepare the annual budget and forecasts
•Review the monthly financial statements and grant financial statements, comparing actual to budget for accuracy and reasonableness
•Periodically review operating budget, and make changes as needed
•Review lease contracts and documents for the office buildings and leased equipment
•Coordinate and lead the annual process and maintain relations with external auditors and investigate and implement their findings and recommendations

Funding
•Monitor cash balances and cash forecasts
•Arrange for debt and equity financing and annual renewal of the LOC agreement.
•Make sure that all agency contracts are initiated and finalized. Ensure that payments on the contracts are made timely and accurately

Compliance
•Coordinate the provision of information to external auditors for the annual audit
•Review and update accounting policies and procedures, with an emphasis on controls
•Review all tax returns; including 5500, 990, BCO, 1099, 1096, 1094, and 109.
•Comply with local, state, and federal government reporting requirements and tax filings.
•Ensure the Association complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; advising management on needed actions
•Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
•Protect operations by keeping financial information and plans confidential
•Ensure that the Association complies with all legal and regulatory requirements and that record keeping meets the requirements of auditors and government agencies
•Report risk issues to the Chief Defender and audit committee of the board of directors

Operations
•Participate in key decisions as a member of the executive management team while maintaining in­ depth relations with all members of the management team
•Manage and oversee the operations of the finance department, including the design of an organizational structure adequate for achieving the department's goals and objectives. This includes monitoring of the control systems, compliance, audit, transaction-processing operations, and policies and procedure to improve the overall operation and effectiveness of the corporation

Planning
•Assist in formulating Assist in formulating the company's future direction and supporting tactical initiatives
•Participate in the development of the company's plans and programs as a strategic partner
•Monitor and direct the implementation of strategic business plans and long-range goals
•Work with the Chief Defender to develop financial and budget strategies.
•Manage the capital request and budgeting processes
•Develop performance measures that support the company's strategic direction.
•Evaluate and advise on the financial impact of long range planning, introduction of new programs, strategies and regulatory action
•Update and document and implement finance and accounting policies and procedures in accordance with industry best practices.
•Evaluate the finance division structure for continual improvement of the efficiency and effectiveness of the group while providing individuals with opportunities for professional and personal growth.
•Provide technical, financial advice and knowledge to others within the finance department while providing strategic financial input and leadership on financial issues affecting the organization

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

Requirements: 

Qualifications:
Education
Bachelor's degree required. Master's degree preferred.

Experience
•Minimum seven years of experience in senior level accounting/finance roles (CFO, Controller) that includes managerial oversight responsibilities for Accounting/Finance Departments with at least four professional and administrative staff members, preferably in organizations with annual gross revenues in excess of $35 million.
•Prior professional experience with non-profit organizations would be highly preferred.
•Experience with organizations whose funding sources are Pennsylvania-based municipalities and/or financial grants from philanthropic entities while not mandatory would be strongly preferred.

To apply: 

Applicants should submit a resume and cover letter to the Sherri Darden, Manager Human Resources and Office Personnel, Human Resources Department, 1441 Sansom Street, Philadelphia, PA 19102, fax to 215-988-0208 or email resume to [email protected].

Notes: 
Equal Opportunity Employer The Defender Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Defender Association complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Salary range: 
$100,000 -- $120,000
Submission deadline: 
Monday, October 30, 2017
Expiration date: 
Monday, November 20, 2017