STAFF ASSISTANT

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Job location
441 4th St. NW
Washington, DC 20001
United States
Organization information
Organization name: 
Office of the Attorney General for the District of Columbia
Job type: 
Other
Position Description: 

BRIEF DESCRIPTION OF DUTIES: The Office of the Attorney General for the District of Columbia (OAG) is seeking candidates for the position of Staff Assistant within the Personnel, Labor and Employment Division. The Personnel, Labor and Employment Division provides recruitment and staffing services for the agency. The successful candidate will provide substantive administrative and management support work, which contributes to the effective and efficient operation of the office and/or its Program(s).

Duties include:
* Reviewing documents and drafting requests for documentation and electronic information, memoranda and/or reports.
* Organizing recruitment documents and providing support for HR cases.
* Working closely with division representatives in performing recruitment activities and effectively liaising with the appropriate personnel within various D.C. government agencies.
* Analyzing facts and circumstances regarding recommendations as well as solving administrative problems consistent with existing standards, policies, and administrative practices.
* Developing new ways to improve the accuracy, efficiency, and data validity for recruitment program information.
* Conducting recruitment program research.
* Ensuring that staff practices and procedures are consistent with office practices.
* Recommending procedural changes to improve, expedite, and eliminate office management problems.
* Providing administrative support on task forces and/or committees.
* Managing and controlling incoming correspondence, forms, and assignments.
* Ensuring that required application materials are properly documented.
* Responding to written inquiries and administrative problems brought to supervisor.
* Developing and maintaining a comprehensive annual calendar of activities and administrative requirements in accordance with program objectives.
* Identifying and preparing required issuances for supervisor’s review.
* Generating internal correspondence and procedures and external documents that assists with the recruitment program’s workflow and operation.
* Serving as a liaison for service delivery.
* Obtaining, compiling, and maintaining, personnel data, organizational information, reports, communication and administration references, central office files, and confidentiality.

Requirements: 

QUALIFICATIONS: Experience that equips the applicant with knowledge, skills, and abilities needed to successfully perform the duties as assigned. To be creditable, at least one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Substitution of education will be allowed as defined in OPM's Qualification Standards. However, in order to receive credit, applicants must submit official proof of educational attainment at the time of application.

SUBMISSION OF RANKING FACTORS: The following ranking factors will be used in the evaluation process. All applicants MUST respond to the ranking factors. Please respond specifically to the ranking factor(s) by either typing directly into the free form area provided or by pasting from a text document. Describe specific incidents of sustained achievement from your experience that illustrates the skill level at which you are applying. You may refer to any experience, education, training, awards, outside activities, etc. that includes the degree to which you possess the job related knowledge, skills, and abilities described in the ranking factors. The information given in response to the ranking factors should be complete and accurate to the best of your knowledge.

Ranking Factor #1. Demonstrated HR experience, particularly in the areas of recruiting and staffing.

Ranking Factor #2. Knowledge of, and skill in applying analytical, investigative and evaluative methods and techniques to conduct research, resolve problems, gather information, analyze and evaluate information/data.

Ranking Factor #3. Knowledge of principles concepts, and techniques related to the planning, organization and implementation of office management systems to maintain the orderly flow of work in the office.

Ranking Factor #4: Proficiency in the use of operating personal computers (PC), utilizing Microsoft Word, Excel, Access, Power Point, and other software packages sufficient to create documents in final form, such as written reports, charges, graphs, and tables.

Ranking Factor #5. Skill in oral and written communication skills and through automated tools to obtain information; to convey information; to compose reports; and to make recommendations. Knowledge of the agency’s mission along with the ability to interact with government officials and the general public.

To apply: 

HOW TO APPLY: Candidates should e-mail one PDF file which includes the following, addressed to
[email protected] by 11:59 pm EST on July 21, 2017:

1) A Cover letter;
2) Completed DC-2000 Employment Application for the District of Columbia Government:
3) Resume, and
4) Responses to each of the Ranking Factors.
Applications received after the closing date will not be given consideration.
Cover letter should be addressed to Ms. Dodson, Management Liaison Specialist, Office of the Attorney General for the District of Columbia, Office of Human Resources, located at Judiciary Square: 441 4th Street, N.W. Suite 1100S, Washington, D.C. 20001.

You must submit your DC-2000 and resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, a DC 2000 job application or online job application is required to be submitted.

Notes: 
Equal Opportunity Employer
Expiration date: 
Friday, July 21, 2017