ADMINISTRATIVE ASSISTANT - Intake Services

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Job location
500 East Lexington Street
Baltimore, MD 21202
United States
Organization information
Organization name: 
Maryland Legal Aid
Street address: 
500 East Lexington Street
City: 
Baltimore
State: 
Maryland
ZIP: 
21202
Job type: 
Legal - Civil
Position Description: 

The Baltimore City Intake Services Unit announces an immediate opening for a full-time administrative assistant to qualified applicants.

To submit resume and cover letter, apply online at this URL https://home.eease.adp.com/recruit/?id=15420171, or visit our website at www.mdlab.org/contact/employment.

Essential Functions: The Administrative Assistant performs secretarial, clerical and administrative functions. The Administrative Assistant must be detail oriented and work well under pressure while exhibiting a high degree of professionalism.

Primary Duties include, but are not limited to:
•Greet clients and visitors with respect and dignity. Direct them as necessary.
•Answer phones, take messages and provide referrals.
•Maintain client appointment schedules for attorneys.
•Maintain court schedules for attorneys.
•Sort, distribute, scan and log incoming and outgoing mail.
•Enter client information into database.
•Type legal documents and general correspondence.
•Proofread and edit legal documents.
•Assist attorneys with trial preparation (i.e. exhibit copies).
•Type and edit meeting and training notes for staff.
•Maintain upkeep of computers, printers and copiers.
•Maintain inventory of supplies for unit/office.
•Maintain, organize and update legal forms, brochures and other printed materials.
•Maintains filing system in file room. This includes routine filing, pulling files, and purging files.
•Provide temporary coverage for other administrative support positions as needed and assigned.
•Perform court travel as needed. This includes the filing of motions and/or briefs.
•Keep work area neat and clean.
•Maintain a good working relationship with clients and staff.
•Other duties as assigned.

Requirements: 

Qualifications:
High school diploma or GED equivalency with five years of experience in an office setting; ability to manage your time while working independently and as a team player; ability to communicate accurately and clearly both orally and in writing; ability to maintain a pleasant telephone manner with a customer service oriented “can do” approach; knowledge of office procedures and computers, specifically, experience in Microsoft Office; an accurate multitasker with superior organizational skills and excellent people skills.

To apply: 

To submit resume and cover letter, apply online at this URL https://home.eease.adp.com/recruit/?id=15420171, or visit our website at www.mdlab.org/contact/employment.

Notes: 
Equal Opportunity Employer
Salary range: 
$31,000+
Submission deadline: 
Friday, October 21, 2016
Expiration date: 
Monday, October 31, 2016