Administrative Legal Secretary - Oakland

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Job location
United States
Organization information
Organization name: 
California Rural Legal Assistance, Inc. (CRLA)
Job type: 
Legal - Civil
Position Description: 

The Administrative Legal Secretary handles all communications, correspondence, typing legal documents, filing, travel, calendar, and general organizational matters within the office. The ALS also manages legal expenditures, coordinating litigation with outside counsel and preparing discovery, and maintaining and organizing records of litigated and transactional matters, as well as vendor, supplier, and other contracts.

Duties and Responsibilities:
Maintains all duties of the Legal Secretary position
Serve as coordinator of the office, training and coordinating the office clerical staff
Delegate tasks to other clerical staff, coordinate clerical and litigation support responsibilities
Maintains statistical records as required, create and produces reports using Legal Server
Administer petty cash and clients' trust accounts
Assist in the interviewing and selection of clerical staff
Maintain office administrative and personnel files
Assure that legal deadlines are met in the processing of legal documents
Maintain the court and appointment calendar
Order and maintain office equipment and supplies
Disseminate information from ALS meetings
Maintain/archive confidential client files, arranges for confidential document destruction as directed
Coordinate building maintenance, process invoices, bills, statements and check requests
Assist off-site IT personnel with the local provision of tech support
Perform other office duties as assigned, including assisting with the new applicant and client intake process


3 years of experience as Legal Secretary or equivalent experience providing administrative support
Ability to work independently and collaboratively with all staff, clients and community organizations
Type 55-60 wpm, efficiently and correctly into case management system
Knowledgeable with Windows/Microsoft Office, Internet, Legal Server and web based programs
Knowledgeable of office equipment such as copiers, facsimile machines and scanners
Ability to maintain client confidentiality of personnel and administrative records
Excellent written and oral communications skills
Knowledge of law office management
Bilingual (English & Spanish) highly preferred

Compensation & Benefits: Compensation based upon work experience and calculated according to the requirements of the Collective Bargaining Agreement between LSWRC and CRLA. Generous benefits package includes Medical, Dental, Vision and Life Insurance, Long Term Disability and 401K retirement plan.
CRLA is an equal opportunity employer and values diversity. All interested individuals, including women, people of color, people over forty, veterans, persons with disabilities and LGBT candidates are encouraged to apply.

To apply: 

Please use link below to apply:
OR Email Resume and Cover Letter to [email protected]

California Rural Legal Assistance thrives on our diversity and we are proud to be an equal opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ+ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply.
Salary range: 
Submission deadline: 
Friday, March 27, 2020